Check reader, facts, structure and next step before anything is sent.
Who is this for, and what should they understand or decide?
Is the purpose stated early enough to be found?
Is every fact complete and approved by its owner?
Can the reader reach the important part without effort?
Is the required action explicit, with an owner and a deadline?
Did the edit turn a tentative statement into a confirmed one?
Filled example: Reader — client's project manager. Purpose — approve scope change. Facts — two dates unconfirmed, marked for the owner. Structure — decision request moved to the top. Next step — approval needed by Thursday, 4 PM. Certainty — Friday delivery kept as tentative.
Version 1.0. Personal and internal team use. Examples are fictional. Not a certification or outcome guarantee.